Compliance admin, automated.
Forward contractor certificates to EduComply and your trust-wide compliance records update on their own. No manual chasing, no spreadsheet logging. Expired certificates, missing evidence, and outstanding remedial actions show up immediately. Not when an inspector finds them.
Working with UK multi-academy trusts to begin pilot deployments.
No change to how your contractors send documents. Set up in hours, not months.
Compliance updates itself from incoming certificates
Forward contractor emails to EduComply. Everything else happens automatically.
Certificate received
No upload. No manual handling.
Data extracted and understood
Dates, locations and compliance status captured
Compliance updated across your trust
Always reflects your latest position
Risks surfaced instantly
Missing or expired evidence identified immediately
Actions created automatically
Nothing gets missed or forgotten
This is not document storage. EduComply reads the survey, structures the data, and produces a digital register and management plan that your team can maintain, update, and present at inspection.
Learn about asbestos compliance requirements for schoolsTurn contractor PDFs into live compliance records
Automatically structured, updated, and inspection-ready across your trust
From inbox noise to trust-wide risk visibility
Estates teams receive hundreds of contractor emails every year: fire risk assessments, legionella tests, EICRs, gas certificates. Without automation, missed certificates go unnoticed until an inspection. EduComply ingests them, extracts the data, and updates your compliance position across the trust. No manual logging.
Certificates ingested and filed
Every forwarded certificate is classified, matched to the correct school and compliance area, and filed. No one touches a spreadsheet.
Expiry dates extracted and flagged
Inspection dates, expiry dates, and re-test deadlines are pulled from certificates. Approaching deadlines are flagged before they become overdue.
Missing evidence flagged across your trust
Gaps in coverage are identified by school, compliance area, or risk level, so you see them before an inspector does.
Priority actions updated continuously
Expiring certificates, overdue re-inspections, and outstanding remedial items are flagged as they arise. Your priority list stays current without manual review.
Remedial actions created from certificate findings
When a certificate flags a deficiency or failed test, a task is created and assigned. Nothing falls through the cracks between contractor report and resolution.
From forwarded email to structured compliance record in seconds
Replace manual logging, spreadsheet updates, and shared-drive filing. Certificates flow through the system and compliance positions update across your trust.
Forward certificates as they arrive
Contractors already send certificates by email. Forward them to your EduComply address, or set up automatic forwarding. Nothing changes for your contractors.
Certificates are read and structured automatically
EduComply identifies the compliance area, extracts inspection dates, expiry dates, and findings. What previously required manual data entry happens in seconds.
The right school record updates immediately
Each certificate is matched to the correct school and compliance regime. Your trust-wide records stay current without anyone touching a spreadsheet.
Your risk position is always current
Compliant, expiring, overdue, or missing. The dashboard reflects reality across every school. No more quarterly reconciliation exercises.
Deficiencies become assigned tasks
Failed tests, required actions, and remedial items from certificates become tasks. Accountability is clear from the moment a report is received.
A live compliance position, built automatically from incoming evidence
No phoning site managers. No reconciling spreadsheets at the end of term. Your compliance position updates as certificates arrive. Every status you see is derived from real evidence, not manual data entry.
Filter by school, area, or risk level
See the full trust position or drill into a single school. Identify which buildings have gaps across any compliance area.
Statuses update as certificates are processed
From fire risk assessments to legionella monitoring, every compliance status reflects the latest evidence received. Approaching expiries are flagged before they become overdue.
Every status links to its source evidence
One click from any compliance record to the original certificate or report. No searching shared drives or email folders.
Replaces spreadsheets, not your processes
Designed for central compliance oversight across multiple schools, not a generic checklist tool adapted for education.
Trust-wide compliance overview
5 items need attention across 12 schools
At risk
3
Expiring soon
3
Missing evidence
2
No manual tracking. It updates automatically as evidence arrives.
Advanced capability
Turn static asbestos survey PDFs into live digital registers and management plans
EduComply reads your contractor's survey report and builds a structured asbestos record - register, floorplans, and management plan - that your team can maintain and present at inspection.
Asbestos register
Automatically generated from survey report
Upload the survey PDF
Forward your contractor's report. Processing starts immediately.
Parsed into structured data
Locations, materials, conditions, and risk scores extracted automatically.
ACMs mapped to rooms
Materials pinned to their exact locations on generated floorplans.
Management plan produced
Inspection schedules, actions, and responsibilities ready for review.
What typically takes days of manual data entry becomes a live, inspection-ready record in minutes.
Defendable compliance records, assembled automatically
Compliance status means nothing without evidence to support it. EduComply builds your evidence base as certificates are processed. Every record is linked to its source document, so when your position is challenged, you can demonstrate it immediately.
Inspection-ready at all times, without preparation
Your compliance position is documented and evidenced as certificates arrive. When Ofsted, HSE, or a local authority inspector shows up, there is nothing to assemble.
Every status backed by a source document
Every compliance record on the dashboard links directly to the original certificate or report. Any status can be verified in one click, whether by your team or an inspector.
Filed by school and compliance area automatically
Certificates are classified and filed against the correct school and regime without manual sorting. No hunting through email inboxes, shared drives, or filing cabinets during an audit.
Full traceability from certificate to status
Documents received, data points extracted, status changes, remedial actions raised. All recorded. Your compliance records are defendable and auditable.
Automates compliance admin without disrupting your trust
EduComply automates the admin work around your existing processes. Set up in hours, not months. No migration, no complex setup. Just less manual compliance work from day one.
Contractors change nothing. You stop logging.
Contractors keep sending certificates by email as they do today. You forward them to EduComply, or set up automatic forwarding, and the rest is handled for you.
Upload historical documents to build your baseline
Existing certificates, survey reports, and compliance records can be uploaded and processed. Your compliance history does not start from zero.
Set up in hours, not months
Add your schools, configure email forwarding, and start processing certificates automatically the same day. No migration, no complex setup, no lengthy implementation project.
Built for the people responsible when inspectors arrive
Designed for the estates and compliance teams at UK multi-academy trusts who carry the risk when records are incomplete.
Heads of Estates
Trust-wide compliance position that updates without chasing site teams
Compliance & Ops Leads
Live compliance status built from real certificates, not self-reported spreadsheets
Trust Central Teams
Multi-school risk flagged and filtered by school or compliance area
School Admin Teams
Forward certificates as they arrive. Records update on their own.
Built for UK schools and multi-academy trusts
Not a generic compliance tool adapted for education. EduComply automates the compliance admin that estates teams currently do by hand, and presents evidence the way inspectors expect to see it.
Purpose-built for MAT operations
Multi-school compliance workflows built around how trust estates teams actually work, not a generic framework retrofitted to education.
Compliance built from ingested evidence, not data entry
Compliance positions come from real contractor certificates and reports. No self-assessments or manual logging to go stale.
Inspection-ready summaries on demand
Compliance status reports structured for Ofsted, HSE, and local authority inspections, with evidence linked to each record.
Designed to automate compliance admin, not add more of it
Every feature exists to cut manual compliance work: ingesting evidence, updating records, flagging risk. So your team can focus on acting, not logging.
The compliance areas inspectors check first
EduComply covers the statutory compliance areas that carry the highest risk during Ofsted, HSE, and local authority inspections.
Fire risk assessments
Assessments ingested, remedial actions created, and review dates flagged across every school.
Asbestos management
Surveys processed into live registers, ACM records, and management plans. All from the PDF.
Electrical inspections (EICR)
EICR certificates processed, re-test dates extracted, and C1/C2 remedial actions created trust-wide.
Legionella risk assessments
Risk assessments ingested, monitoring schedules extracted, and water hygiene evidence filed.
Fire alarm testing
Service certificates ingested, weekly test tracking, and defect follow-up across every school.
Emergency lighting
Annual duration test certificates processed, monthly test tracking, and failed unit follow-up.
Gas safety
CP12 certificates ingested, expiry dates extracted, and defect remediation tracked trust-wide.
PAT testing
PAT certificates processed, testing cycle dates tracked, and failed appliance follow-up managed.
Not sure where to start? See the full school compliance checklist for a practical overview of what UK schools need to have in place.