Compliance operations for UK schools and MATs
Compliance that manages itself, from renewal to resolution
Forward the certificate and EduComply takes it from there. It reads the document, updates the compliance record, raises the follow-up work and sets the next renewal date. Nobody types anything in. Your team reviews the exceptions, not the paperwork.
Takes under a minute. No sign-up, and every assumption is visible and adjustable.
- No retyping dates, no filing certificates
- Human review where a document is unclear
- Every status linked to evidence
Built for UK schools, multi-academy trusts and estates teams.
One connected compliance lifecycle
Recording what is overdue is the easy part. EduComply keeps the work moving: renewal approaching, contractor booked, evidence in, findings actioned, next renewal set. Reading the certificate, updating the record, raising the follow-ups and setting the next due date all happen without anyone doing them.
- 1
Requirement due
Every requirement carries its own renewal cycle. You see what is coming before it lapses.
- 2
Contractor selected
Pick who is doing the work from your own contractor records, and send the request.
- 3
Visit booked
They take a slot from the times your school allows, through a secure link. No account.
- 4
Evidence received
The certificate or report arrives by email or secure upload once the visit is done.
- 5
Outcome validated
EduComply identifies and reads the document itself. Only the uncertain ones go to a person.
- 6
Remediation tracked
Findings and recommendations become owned, dated actions on their own, with the evidence attached.
- 7
Leadership informed
Dashboards, drill-down and trends for one school, one regime or the whole trust.
- 8
Next renewal initiated
The accepted evidence sets the next due date by itself, and the cycle starts over.
Stage eight is stage one again. Each accepted certificate sets the next due date, so nobody has to restart the cycle from a spreadsheet.
Contractor coordination
Let contractors book their own slot, inside your rules
Pick the contractor and send the request. They get a secure link showing only the times your school genuinely allows, with closures, notice periods and existing bookings already applied. They book. No account to create, no chain of emails.
- A secure email link, with no contractor login to create
- Your availability, closures and notice periods enforced at the point of booking
- Confirmations and calendar invitations sent for you
- Cancellations, no-shows and incomplete visits stay visible against the requirement
- Self-service cancellation and rescheduling where enabled by the school
What the link will not let them book
The booking rules are the school's, not the contractor's. The link offers what is genuinely available and nothing else.
- Availability windows
- Only the days and times your school opens to visits.
- Closures and notice periods
- Term dates, closure days and the notice you require.
- Capacity
- Slots already taken, and how many visits a day can absorb.
Evidence automation
Turn contractor evidence into a live compliance position
Forward the certificate, or upload it. EduComply works out what the document is, pulls the dates and the findings, matches it to the requirement it proves and updates the compliance record. There is nothing to file and no date to retype.
That routine path runs start to finish on its own. Where EduComply is not confident about a document, it does not guess: that one is surfaced for a person to review. The source document stays attached either way, and the compliance position moves only when the evidence justifies it.
The knock-on work happens on its own too. Findings become dated remedial actions with an owner, the accepted certificate sets the next renewal date, and replacement evidence closes off the work it resolves.
From contractor evidence to a live compliance position
Routine evidence runs the whole way on its own; exceptions go to a person.
Evidence arrives
Forwarded by email, or uploaded
Important information extracted
Document type, dates and findings
Requirement matched
Linked to the school and requirement it evidences
Exception reviewed where necessary
Ambiguous evidence is routed to human review
Status and renewal updated
The position and the next due date update themselves
Source evidence retained
The original document stays attached and auditable
The visit happened. The certificate never turned up.
That is where compliance quietly lapses, usually because nobody remembered to ask. EduComply follows the contractor up through the same secure booking workflow the visit was arranged in. The moment the evidence lands, chasing stops and processing begins.
- Chasing starts when the visit passes
- The appointment date goes by with no certificate, and the contractor is followed up through the secure booking workflow.
- Chasing stops when the evidence lands
- The upload closes the loop. Follow-up ends and the document joins the normal evidence flow.
- Visits that did not happen stay visible
- Cancelled, incomplete and no-show visits remain against the requirement instead of quietly disappearing.
Remediation
From a finding to verified resolution
The actions come out of the report by themselves. EduComply raises them from the findings as owned, dated work, keeps them attached to the report they came from, and closes them off when replacement evidence supersedes the failure. Ticking a task complete does not make a school compliant. Only supporting evidence can change the compliance position.
- Raised from the report automatically, with the severity carried across
- A clear owner and a due date on every item
- Escalation when work goes overdue
- Completion and verification as separate stages
- Replacement evidence closes the work it came from, and stays linked to it
Asbestos management
Turn an asbestos survey into an operational register
EduComply turns the survey into a live ACM register your team can work from, covering locations, material, condition, priority assessments, reinspections and a versioned management plan.
A register that is worked, not filed
- ACM locations, material type and condition
- Priority and material assessment scores
- Reinspection scheduling from the recorded condition
- Versioned asbestos management plans
Put the register where work happens
A contractor scans a QR code at an asbestos location, sees what is recorded there and acknowledges it before starting. The acknowledgement is kept in EduComply.
An acknowledgement of recorded information. It is not a permit to work, and not a general room or asset register.
Recorded information does not guarantee an area is asbestos-free. Survey limitations and presumed materials remain visible in the register.
The weekly and monthly work counts too
Statutory compliance is not only annual certificates. The recurring checks and the risk assessments live in the same place as the evidence they support.
Operational checks
- Recurring checks generate themselves from the compliance schedule
- Complete a check on a phone, where the work is
- Add notes and photographs as proof
- Missed checks stay visible and escalate
Risk assessments
- Create assessments and assign them to an owner
- Record hazards, controls and risk scores
- Review and approve through controlled roles
- Publish versioned PDF records
Trust-wide compliance overview
5 items need attention across 12 schools
At risk
3
Expiring
3
Missing
2
- At risk
St Mary's Primary
Fire door inspection
- Expiring
Oakfield Academy
Legionella monitoring
- Current
Riverside High
EICR certificate
An illustration. In the product, each row updates as evidence is processed and reviewed.
One position, at the level each role needs
“Are we compliant?” should take seconds to answer, and the answer should show its working. The evidence keeps the position current as it arrives, so nobody updates a spreadsheet the night before a meeting. Every status stays linked to the evidence behind it, the decisions that shaped it and the audit trail of what changed.
The right altitude for each role
Operational teams see the work requiring attention. Trust leaders see the position across every school and regime, with building-level drill-down where a trust has it configured. Governors get read-only oversight.
Every status explains itself
A status links to the evidence behind it, from fire risk assessments to legionella monitoring, with a plain explanation of why it says what it says.
A history you can hand to an auditor
Evidence timelines, trends and an append-only log of what changed, when, and on what basis.
Every regime in one place
Records, evidence and actions together, across the statutory areas that carry the most risk when Ofsted, the HSE or the local authority ask.
- Fire safety
- Asbestos
- Electrical (EICR)
- Legionella
- Gas safety
- Emergency lighting
- Fire alarm testing
- PAT testing
- Contractor certificates
- Statutory checks
Savings calculator
See how much compliance administration EduComply could remove
Find your school or trust, and see the time now going into filing certificates, typing in dates, coordinating renewals and chasing missing evidence, plus an indicative value for handing that capacity back to your team.
- Takes under a minute
- No sign-up
- Based on the size of your trust
- Assumptions are visible and adjustable
What the estimate gives you
- Administrative time EduComply could return
- The equivalent in working days
- An indicative value of that capacity
- Where most of that administration goes
An estimate of administrative capacity returned, with the full working shown.
Built for the people accountable for compliance
EduComply fits how estates and compliance teams already work, whether that is one school or a whole trust of them.
For school teams
- Requirements, renewals and recurring checks in one queue
- Contractor visits arranged without a chain of emails
- Certificates that file themselves against the requirement they prove
For trust and local authority teams
- Trust-wide oversight across every site
- Consistent requirements and processes across schools
- Clear audit trails and accountability
- Evidence retained
- Full audit trail
- Role-based access
- UK education focus