Compliance software for multi-academy trusts
Compliance software for multi-academy trusts
EduComply gives a multi-academy trust one live view of statutory and estates compliance across every school - built from the certificates and reports each site already receives. Central teams see the whole estate at a glance; schools stay accountable for their own record.
What is MAT compliance software?
MAT compliance software gives a multi-academy trust a single, current picture of compliance across all of its schools, while still holding each school accountable for its own evidence and checks. It standardises what "compliant" means across the estate, rolls every school’s position up for central oversight, and surfaces the schools and regimes that need attention first.
For a trust running ten, twenty or fifty schools, the compliance-administration problem multiplies: many contractors, many renewal dates, many sites, and a board that needs assurance. EduComply removes the manual roll-up by reading the incoming documents automatically and keeping the trust-wide position current on its own.
Who it is for
EduComply is built for the central and school-level teams that share responsibility for compliance across a trust.
Trust estates and compliance directors
Accountable across the estate and needing assurance that every school is compliant - and evidence to back it.
Central operations and premises teams
Standardising how compliance is run across sites without micromanaging each one.
School-level leads within the trust
Responsible for their own school’s record, working to a consistent trust-wide standard.
Trustees and governance
Needing clear, current, board-level assurance rather than a spreadsheet reconciled by hand.
The cross-estate governance problem
Compliance done school-by-school, with no shared standard or central view, leaves a trust unable to answer the one question that matters: is every school compliant, and can we prove it?
- •Each school records compliance differently, so trust-wide numbers cannot be trusted or compared.
- •The central team has no live view - assurance depends on chasing schools for updates.
- •Risk in one school stays invisible to the centre until it becomes a problem.
- •Board and governance reporting is assembled manually, and is out of date the moment it is produced.
Trust-level visibility with school-level accountability
EduComply keeps the two levels in one system: schools own their evidence and checks; the centre sees the roll-up and the exceptions.
- 1
Standardised requirements
Compliance requirements are configured from shared statutory templates, so every school is measured against the same standard.
- 2
School-level ownership
Each school’s evidence, recurring checks and actions are its own - delegated completion, not central data entry.
- 3
Automatic roll-up
Every school’s position rolls up into a trust-wide view; the centre never rekeys or reconciles by hand.
- 4
Estate heatmap
A heatmap of schools against compliance regimes shows, at a glance, where attention is needed across the trust.
- 5
Escalation
Overdue checks and actions escalate through configurable rules, so nothing depends on the centre chasing.
- 6
Governance reporting
Trust-wide, audit-ready reports give the board current assurance rather than a manual snapshot.
What EduComply does for a trust today
Trust-wide visibility
- A heatmap of every school against every compliance regime, with drill-down to the detail.
- A prioritised, cross-estate work queue of what needs attention, worst-first.
- Trend and recent-changes views so the centre sees the estate moving, not just a static list.
- Building-level applicability, so requirements are scoped and recorded building by building where a site spans several.
Standardisation and consistency
- Requirements configured from shared statutory templates for a consistent standard across schools.
- Consistent evidence rules, so a document means the same thing in every school.
- The same recurring-check schedules applied across the estate.
Delegated completion, central oversight
- Role-based access so school teams manage their own record while the centre retains oversight.
- Site teams complete checks on-site from a mobile web app, feeding the trust-wide view.
- Per-school data separation, with the trust view assembled from each school’s own evidence.
- Escalation rules that route overdue work to the right level automatically.
Governance and assurance
- Audit-ready reports and exportable evidence packs for the board and inspectors.
- A full audit trail of who did what and when, across the estate.
- Automatic reassessment as evidence expires, so trust-wide figures stay honest.
An example: rolling out across the trust
How a trust goes from scattered, school-by-school records to one live, standardised view.
- 1
Standardise the requirements
Compliance requirements are set from shared statutory templates, so every school is measured the same way.
- 2
Bring in existing evidence
Each school’s current certificates and reports are ingested and matched to requirements, building the picture from real documents.
- 3
Schedule the recurring checks
Weekly, monthly and annual checks are generated per school, with completion captured as proof.
- 4
Delegate to schools
School teams manage their own evidence and checks under role-based access; the centre keeps oversight.
- 5
Watch the estate roll up
Every school’s position feeds the trust-wide heatmap and work queue automatically, worst-first.
- 6
Report to the board
Trust-wide, audit-ready reporting gives governance current assurance without a manual reconciliation.
Supported compliance areas
The same statutory and estates regimes are covered consistently across every school in the trust. Each area has a practical guide to the underlying legal duty.
Evidence consistency and auditability
Across a trust, consistency is what makes the numbers trustworthy. In EduComply a requirement is compliant because valid, in-date evidence proves it - and that rule is the same in every school, so trust-wide figures can be compared and relied on. Completing a task never marks compliance as met on its own; only accepted, non-expired evidence can.
Every document, evidence link, check and action is recorded, with an audit trail of who did what and when across the estate. When a board, an auditor or an inspector asks for proof, it is already assembled - for one school or for the whole trust.
Rollout across multiple schools
Rollout is built around the evidence each school already holds. Existing certificates and reports are ingested and matched to standardised requirements, so each school’s live position is built from real documents rather than manual data entry, and the trust-wide view comes together as schools come on.
We work closely with the central team on the standard configuration and the rollout sequence, so the setup reflects how the trust actually runs compliance across its estate.
Permissions, data isolation and procurement
EduComply is hosted in the UK, with data encrypted in transit and at rest, role-based access control, per-school data separation within the trust, and a full audit trail. Sign-in is via your organisation’s Google or Microsoft account, and access can be scoped so school teams see their own school while the central team retains the estate view.
For procurement and information-governance review, the security page sets out hosting, encryption, access control and data handling in detail.
Read how EduComply protects school and trust data, including hosting, encryption, access control and audit trails.
Frequently asked questions
- How does a trust get a single view across all its schools?
- Each school’s evidence and checks are its own, but every school is measured against the same standardised requirements, so its position rolls up automatically into a trust-wide heatmap and work queue. The central team sees the whole estate and the exceptions without rekeying or reconciling anything by hand.
- Can schools manage their own compliance while the centre keeps oversight?
- Yes - that is the core model. Role-based access lets school teams manage their own record (delegated completion), while the central team retains oversight of the roll-up. Overdue work escalates automatically, so central oversight does not depend on chasing.
- How do you keep evidence consistent between schools?
- Requirements are configured from shared statutory templates and the same evidence rules apply everywhere, so a certificate means the same thing in every school. That consistency is what lets the trust-wide figures be compared and trusted.
- What does governance and board reporting look like?
- Trust-wide, audit-ready reports and exportable evidence packs give the board current assurance rather than a manually assembled snapshot, backed by a full audit trail of activity across the estate.
- How are permissions and data isolation handled across the trust?
- Access is role-based and data is separated per school within the trust, so school teams see their own school while the central team sees the estate view. Everything is UK-hosted, encrypted in transit and at rest, and audit-tracked.
- How does rollout across many schools work?
- Rollout is built around the evidence each school already holds: existing documents are ingested and matched to standardised requirements, recurring checks are scheduled, and the trust-wide view assembles as schools come on. We work with the central team on the standard configuration and sequence.
See your whole trust’s compliance in one view
We will show you the trust-wide heatmap, delegated completion with central oversight, and governance-ready reporting - on a picture that mirrors your estate.